Corporate etiquette demands we write a resignation letter every time we leave the services of an employer for any reason. This is true even if we have to resign from a company at short notice such as a day, week or two-weeks.
In fact, a resignation letter is also a document that proves you’re leaving an employer in the proper manner and not fleeing or abandoning an employer of work.
In some instances, a new employer demands a copy of your resignation letter to ensure you’ve followed the right practices.
What’s a 2 Week Resignation Letter?
If the new employer demands a copy of your resignation letter and you’re assuming newer responsibilities almost immediately, the best is a two week resignation letter.
Here’s what a two week resignation letter actually means.
- You’ve adequate pending leave with a present employer and wish to adjust that with the notice period. In such cases, a two week resignation letter is valid.
- The appointment letter states you have to provide at least two-week notice letter before leaving services.
- If you’re facing termination but would like to buy some time to look for a new job and avoid being jobless, a two week resignation letter can help.
- In certain conditions, you can resign immediately because there’s no notice period. In such cases, a two week resignation letter will ensure smooth handover and exit from the present employer.
- A new employer might wish to hire you immediately and relocate to another city or state to assume your new role. In such cases, a two week resignation letter would be enough. However, this can depend upon the notice period that your present employer stipulates on your appointment letter.
Important Parts of a Resignation Letter
This brings us to the vital question, how to write a perfect two week resignation letter? It’s important to ensure we’re not harming own career prospects and nor are we insulting or deriding an employer while leaving services.
For many of us, choosing the right words and writing a simple resignation letter can be very difficult.
Therefore, I’ll describe briefly what are the essential parts you should include without fail, in a simple resignation with two-week notice letter. You will even find resignation examples and templates.
Before I begin, here’s something important: Read your appointment letter very carefully before writing a two week resignation letter to ensure you’re complying with your employer’s regulations.
If you’re indeed in compliance, here’re the essential parts of a two week resignation letter.
1. Specific Date
Always mention the specific date on which you’re handing over the resignation letter to the present employer. And state very clearly about when the two-week or 14-day notice period begins.
2. Use the Word ‘Inclusive’
Always use the term “inclusive of both dates” to highlight the 14-day notice period. For example: “Kindly consider my notice period from June 1 to June 14 inclusive of both days.” This clearly shows that your last working day would be June 14.
3. Address the Right Person
Address your resignation letter to the right person at the organization. It could be the company owner, your immediate senior, head of Human Resources department or a manager at the Administration department.
You can find the name and designation of the person on your appointment letter. This is important because addressing the right person helps save time and effort on processing your exit formalities such as settling accounts.
4. Be Respectful
Always address the person respectfully. This means start your resignation letter with words such as “Dear Ms….’ or “Dear Mr….” And clearly mention this person’s designation at the employer.
5. Subject Line
For a two week resignation letter, there’re no specific subject lines. But you can use creativity.
You can be direct and use words such as “Two week notice Letter” & “Two week Resignation Letter” or use something creative such as “Last two weeks as your colleague.”
Here it’s important to ensure you don’t sound curt or rude in any way. Yet, at the same time, the subject line should send them the message that you’re resigning from the job and serving the 14-day notice as necessary.
Writing the body of the letter can seem like the most difficult part. If that’s your case, use the following samples and resignation letter templates.
Samples & Templates for Two Week Resignation Letters
These resignation letter samples are for various professions and for people at different stages of their career. You can select the one that best suits your needs and download the PDF template from the link below each sample.
However, use your own language to ensure your resignation letter doesn’t appear like one downloaded straight from the Internet. That can give a bad impression.
Sample 1 (Fresher)
Your Name
Address Date
To:
The Official’s Name
Organization
Address
Subject: Letter of Thanks & Two Week Notice
Dear Ms. / Mr. ………………
This is to express sincere gratitude for helping me launch career in the……….. industry by providing me a job as………. despite being a fresher.
To further my career, I will be joining another company shortly.
Kindly therefore consider this letter as two-week notice period, starting from ….. to ……….. and resignation from my post.
Please advise me on handing over charge of my duties.
I will be grateful if you can process my exit formalities by issuing a letter accepting my resignation, certificate of employment and settlement of dues at the earliest.
Once again, I’m extremely grateful to you personally and all seniors as well as the entire organization for helping me launch a wonderful career and gaining experience that would prove vital in my success.
Thanks & Regards
Yours Truly
Download Resignation Letter Template for Fresher
Sample 2 (General Resignation Letter)
Your Name
Address Date
To:
The Official’s Name
Organization
Address
Subject: Two Week Notice & Resignation Letter
Dear Ms. / Mr. ………………
I’m submitting my notice and resignation from the post of ……….. at ………
As mentioned on my appointment letter, I’m serving a two-week notice starting from….. and ending on………, inclusive of both days.
In this regard, I request you to prepare for my departure from services by designating a colleague to hand over my charge.
I would be greatly obliged if you process my dues, experience certificate and any other exit formalities on or before the 14-day period ends.
It’s been a pleasure working with all of you and I thank………..for providing me this opportunity.
Thanks & Regards
Yours Sincerely
Download General Resignation Letter Template
Sample 3 (New Job)
Your Name
Address Date
To:
The Official’s Name
Organization
Address
Subject: Moving to Another Job in Two Weeks
Dear Ms. / Mr. ………………
As the subject of this letter clearly says, I will be moving to another job in two weeks. Kindly therefore, consider this letter as two-week notice and resignation from my current designation as ………… at ……………
It has been a pleasure serving this company…………and I take along with me, very fond memories of working here.
This company has helped me achieve several of my career and personal goals and objectives. To further progress my career and life advancement, I’m taking a new job.
Please inform whom I should hand over my charge to ensure smooth workflow after the notice period expires.
Finally, I request you to settle my dues and issue a certificate of employment for my records and references, in line with company policies.
Thanks for your cooperation and time
Yours Truly
Download Resignation Letter Template for New Job
Sample 4 (Relocation)
Your Name
Address Date
To:
The Official’s Name
Organization
Address
Subject: Two-Week Notice & Request for Relieving My Duties
Dear Ms. / Mr. ………………
I will be shortly relocating to another city to take up a new job, in line with my career and personal goals. Therefore, I’m serving the mandatory two-week notice along with this resignation letter.
Kindly calculate my notice period from……… to……….., which includes both days. I will be grateful if we could utilize the two-week notice to ensure proper transition of work from me to any person you designate.
Since my new job requires relocation, I would be unable to complete exit formalities after……… date. Therefore, please exert extra efforts to process my dues and issue me a letter of experience.
Working here was my pleasure and privilege and I hope to stay in touch with all my colleagues and you personally.
Thanks in advance for ceding my urgent request.
Thanks & Regards
Faithfully Yours
Download Resignation Letter Template for Relocation
Sample 5 (Termination / Disagreement)
Your Name
Address Date
To:
The Official’s Name
Organization
Address
Subject: Resignation letter & 14-day notice
Dear Ms. / Mr. ………………
This is further to our discussions on ………….
In this context, I’m submitting my resignation letter from my post as ……….. at ………….
My last working day with this organization will be……………..
As required, please consider the period from……………. To ………………… as my notice period, as required under company laws.
Please process my dues, exit formalities and issue me the letter of experience. Also please issue a letter stating that I’ve handed over my duties with effect from……..
Thanks for your cooperation and time.
Sincerely Yours
Download Resignation Letter Template for Fresher
In Conclusion
These five sample resignation letters and templates should help you exit an employer without any hassles. As you can see, they are fairly precise and to the point.
Use words that would suit your situation, where necessary. And remember to keep a signed and stamped copy of the two week resignation letter for your reference too.